Privacy Policy

Posted: May 7, 2018

Effective Date: May 25, 2018

You can see our previous privacy policy here.

This notice describes the Privacy Policy of Dimagi, Inc. and its affiliate entities, Dimagi Software Innovations Pvt. Ltd., Dimagi South Africa (PTY) LTD, Dimagi West Africa, SAS, Dimagi Tanzania Limited ("Dimagi," "we", "us", or "our"). Here we describe how we collect, use and handle your information when you use our websites, software and services ("Services").

  • If you're using our Services for an organization, you're agreeing to this Privacy Policy on behalf of that organization.
  • If you're using our Services to provide services, software and content for some else, you're agreeing to this Privacy Policy on their behalf.

IF YOU OR THE ORGANIZATION YOU REPRESENT DON'T AGREE TO BE BOUND TO THIS PRIVACY POLICY, YOU SHOULD NOT USE OUR SERVICES.

What and why we collect

We collect and use the following information to provide, improve and protect our Services:

Account Data: When registering to use our Services, Dimagi requires you to provide your personal contact information, such as name, company name, address, phone number, and email address ("Contact Information"). When purchasing our Services, Dimagi may require you to provide financial qualification and billing information, such as billing name and address, credit card number, and the number of employees that will be using the product or services ("Billing Information"). Dimagi may also ask you to provide additional information, such as company annual revenues, number of employees, or industry ("Optional Information"). Contact Information, Billing Information, and Optional Information about customers are referred to collectively as "Account Data" We use Account Data to perform the Services requested. We do not store your credit card data.

Your Content: When you use our Services, you provide us with things like your data, reports, messages, contacts, images and so on ("Your Content"). Our Services are designed to make it simple for you to collect and manage Your Content, share with others, and work across multiple devices. To make that possible, we store, process, and transmit Your Content, as well as information related to it. This related information can be things like your Contact Information that makes it easier to collaborate and share Your Content with others.

Usage: We collect information related to how you use the Services, including actions you take in your account. This is used to conduct research and development for the further development of our Services in order to provide you a more intuitive experience, and also to provide you support.

Device Information: We also collect information from and about the devices you use to access the Services. This includes things like IP addresses, the type of browser and device you use, the web page you visited before coming to our sites, and identifiers associated with your devices. Your devices (depending on their settings) may also transmit location information to the Services. This helps us improve our Services and provide you support.

Cookies and other technologies: We use technologies like cookies and web beacons to provide, improve, and protect our Services. For example, cookies help us with things like remembering your username for your next visit, understanding how you are interacting with our Services, and improving them based on that information. You can set your browser to not accept cookies, but this may limit your ability to use the Services.

Aggregate Data Sets: Dimagi may also use Your Content to create aggregate, anonymized data sets ("Data Sets"). Data Sets are not associated with any individual or user account, and are thus anonymous information. Dimagi may use these Aggregate Data Sets to improve our Services and for research purposes. If you do not consent to the use of Your Data to create Data Sets, please "opt-out" by contacting us at [email protected] and your data will not be included as of the date of notification. If you have already provided us your ‘opt-out’, we will continue to honor that.

With whom do we share

We may share information as discussed below, but we will never sell it to advertisers or other third parties.

Others working for Dimagi: Dimagi uses certain trusted third parties (for example, providers of IT services) to help us provide, improve, protect, and promote our Services. These third parties will access your information only to perform tasks on our behalf in compliance with this Privacy Policy. We use Salesforce as our system for customer relationship management. We use Stripe and Flywire to process credit cards, both being our PCI-DSS compliant payment processing partners.

Analytics: We use analytics partners, including Google Analytics, Kissmetrics, Hubspot, and Fullstory to analyse some of the Usage information we collect. If you do not consent to our analytics partners having access to your information, please let us know at [email protected]

Other applications: You can also give third parties access to your information - for example, via our APIs. Just remember that their use of your information will be governed by their privacy policies and terms.

Legal Compliance and Protection: We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to (a) comply with the law; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse of Dimagi or our users; or (d) protect Dimagi's property rights.

How do we protect your information

Dimagi acknowledges your trust and is committed to protecting the information you provide to us. To prevent unauthorized access, maintain accuracy, and ensure proper use of information, we have employed physical, technical, and administrative processes to safeguard and secure the information we collect.

We have also employed physical, technical, and administrative processes to detect and investigate information breaches. In the unfortunate event of a breach, we will inform all affected accounts as soon as practicable upon discovery of such a breach, consistent with any applicable legal obligations and the needs of law enforcement.

No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect Personal Information, we cannot guarantee its absolute security or confidentiality. If you have any questions about security, you can contact us at [email protected]

Please be aware that certain Personal Information and other information provided by you in connection with your use of the Services may be stored on your device (even if we do not collect that information). You are solely responsible for maintaining the security of your device from unauthorized access.

Where is the information stored, processed and transmitted

To provide you with the Services, we may store, process and transmit information in the United States and locations around the world - including those outside your country. Information may also be stored locally on the devices you use to access the Services.

EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield: Dimagi complies with the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. Dimagi has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/

In the context of an onward transfer to a third parties, Dimagi has responsibility for the processing of your information it receives. Dimagi shall remain liable under the Privacy Shield Principles if a third party processes your information in a manner inconsistent with the Privacy Shield Principles, unless proven that Dimagi is not responsible for any processing inconsistent with Privacy Shield Principles.

Your Right to Control and Access to your personal information

You have control over your personal information and how it is collected, used, and shared. You have the rights to:

  • Know more about our privacy practices.
  • Object to our privacy practices or provide feedback.
  • Rectify your personal information.
  • Ask us to rectify your personal information.
  • Ask for your personal information — free of charge.
  • Ask us to erase your personal information.

Please send your request at [email protected] We will respond within 30 days of receipt of your request.

Digital and Parental Consent

The Services are not intended for End Users who do not meet the age requirements of digital consent as per applicable law. Any Personal Information You collect must comply with requirements of digital consent as per applicable law, including obtaining parental consent where legally required. If we learn that we have inadvertently collected Personal Information without verifiable parental consent (where legally required), we will take the appropriate steps to delete such information. To make such a request, or if there are any questions or concerns about the Privacy Policy for the Service or its implementation, please contact us at [email protected]

California Online Privacy Protection Act Notice

On September 27, 2013, California enacted A.B. 370, amending the California Online Privacy Protection Act to require website operators like us to disclose how we respond to "Do Not Track Signals"; and whether third parties collect personally identifiable information about users when they visit us.

(1) We do not respond to "do not track" signals.

(2) We do not collect personally identifiable information for third party use through advertising technologies.

California Civil Code Section 1798.83 also permits our customers who are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please send an email to [email protected] Please note that we are only required to respond to one request per customer each year.

Change Management

If we are involved in a reorganization, merger, acquisition or sale of our assets, your information may be transferred as part of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal and outline your choices in that event.

We may revise this Privacy Policy from time to time, and will post the most current version on our website. If a revision meaningfully reduces your rights and/or requires your explicit acceptance, we will notify you via email or via in-product user experience.

Contact

In compliance with the Privacy Shield Principles, Dimagi commits to resolve complaints about our collection or use of your personal information. EU and Swiss individuals with inquiries or complaints regarding our Privacy Shield policy should first contact Dimagi at [email protected]

Dimagi has further committed to refer unresolved Privacy Shield complaints to JAMS, an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please contact or visit JAMS for more information or to file a complaint. The services of JAMS are provided at no cost to you.

The Privacy Shield Framework also provides the option for EU and Swiss individuals to invoke binding arbitration to determine whether Dimagi has violated its obligations under the Privacy Shield Principles and whether any such violation remains fully or partially unremedied ("residual claims"). As a self-certified organization in the Privacy Shield Framework, Dimagi is required to arbitrate claims pursuant to Privacy Shield’s Recourse, Enforcement and Liability Principle.

Dimagi is subject to oversight by the U.S. Federal Trade Commission.